Stage checked	Photo filename	Person in the photograph	Candidate document — not yet matched	Matched original document filename	Record used and next action
When looking for documents	IMG_0042-stock.jpg	Left: Mina Sato (佐藤みな)	Not applicable	Mina_Sato_20261001.jpg	Read the participation record's reference picture, name and shoot date and the document's 佐藤 みな. Required release fields need a separate check.
When looking for documents	IMG_0042-stock.jpg	Right: Ren Takahashi (高橋れん)	Ren_T_20261001.jpg (the document says 高橋 れん)		A similar name is not enough. Read the participation record's reference picture, name and shoot date.
After reading the participation record	IMG_0042-stock.jpg	Right: Ren Takahashi (高橋れん)		Ren_T_20261001.jpg	The same shoot's reference picture and both name spellings match. Clear the candidate column and move the filename to the matched column. Required release fields need a separate check.